Automated Employee Outreach for Brokers
Fill Every Appointment Slot.
Automatically.
Multi-channel outreach that ensures no employee is left behind. SMS, email, and IVR campaigns that drive participation and fill your enrollment calendar—without you lifting a finger.
98%
SMS Open Rate
42%
Email Open Rate
67%
Response Rate
The Enrollment Communication Problem
The benefits are in place. But getting employees to actually show up? That's where most enrollments fall apart.
- ✗ Emails go unopened or land in spam
- ✗ HR lacks time for personal outreach
- ✗ Employees forget or miss scheduling deadlines
- ✗ Manual follow-up is tedious and inconsistent
The EnrollTools Solution
We take over all employee communications—from first announcement to final reminder. Our multi-channel approach ensures every employee gets the message, understands the deadline, and has an easy path to scheduling.
- ✓ Automated SMS with 98% open rates
- ✓ Professional email sequences that convert
- ✓ Self-service scheduling that fills calendars
- ✓ Persistent follow-up until action is taken
Every Channel. One Unified Campaign.
We orchestrate communications across every touchpoint to maximize employee engagement and enrollment participation.
SMS Text Messaging
The highest-engagement channel for employee outreach. Direct, personal, and action-oriented with links to schedule instantly.
- 98% open rate
- Personalized messages
- One-tap scheduling links
- Compliant opt-out handling
Email Campaigns
Professional, branded email sequences that educate employees about their benefits and drive them to take action.
- 42% open rate (2x industry avg)
- Employer-branded templates
- Benefit highlight content
- Click-to-schedule CTAs
Self-Service Scheduling
Employees book their own enrollment appointments at their convenience—no back-and-forth required.
- 24/7 online booking
- Automatic confirmations
- Calendar sync (Outlook, Google)
- Reminder sequences
IVR Phone System
Automated voice outreach for employees who prefer phone communication or need additional support scheduling.
- Automated appointment reminders
- Press-to-schedule options
- Multi-language voice prompts
- Callback request handling
Custom Landing Pages
Employer-branded enrollment hubs that house all information and scheduling in one central location.
- Company branding
- Benefit summaries
- Embedded scheduling
- Mobile-optimized
Post-Enrollment Surveys
Capture employee satisfaction and feedback immediately after enrollment to ensure quality.
- Automated survey delivery
- Satisfaction scoring
- Counselor performance insights
- Executive summary reports
The Communication Flow
Every step is automated. Every message is tracked. Every employee is reached.
Your Enrollment. Our Execution.
Here's how we transform your employee roster into a calendar full of scheduled appointments.
Send Us the Employee List
Just share your employee roster via email or secure upload. Names, phone numbers, and email addresses—that's all we need. We'll handle the rest.
We Build Your Campaign
Within 24 hours, we create a complete communication campaign: branded landing page, email templates, SMS sequences, and scheduling calendar—all customized for your enrollment.
Automated Outreach Begins
Our system launches personalized messages across SMS and email. Employees receive clear instructions and direct links to schedule their benefits meeting at their convenience.
Persistent Follow-Up
Non-responders receive escalating reminders. SMS nudges, email follow-ups, and IVR calls ensure no employee is left behind. We follow up until they take action.
You See Appointments Fill
Watch your enrollment calendar populate in real-time. You receive daily progress reports showing scheduled appointments, pending responses, and participation rates.
Zero Tech. Zero Hassle.
We built EnrollTools for busy brokers and HR teams who don't have time to learn new software. Our white-glove service means you never touch a dashboard, configure a setting, or troubleshoot a campaign.
If you can send an email, you can work with us. Share your roster and enrollment details via email. We handle every technical aspect while keeping you informed with simple progress reports.
- ✓ No software to learn or manage
- ✓ No login credentials to remember
- ✓ No technical support calls needed
- ✓ Daily email updates keep you informed
What You Provide
- 1. Employee roster (Excel, CSV, or any format)
- 2. Enrollment dates and time slots
- 3. Company logo and any branding preferences
What We Handle
- Landing page creation and hosting
- SMS and email campaign setup
- Scheduling calendar configuration
- All message personalization
- Follow-up automation
- Reporting and analytics
Why Multi-Channel Works
Different employees prefer different channels. By using all channels strategically, we ensure your message gets through—no matter how employees prefer to communicate.
98%
SMS Open Rate
42%
Email Open Rate
67%
Response Rate
24hr
Campaign Launch
| Channel | Industry Avg | EnrollTools |
|---|---|---|
| SMS Open Rate | 90% | 98% |
| Email Open Rate | 20% | 42% |
| Response Rate | 15% | 67% |
Often Fully Subsidized
Major carriers like Aflac, Colonial Life, Unum, and others provide technology subsidies that typically cover our communication services. In the majority of cases, these subsidies fully cover our services, meaning you pay nothing out of pocket for professional employee outreach.
During our demo call, we'll review your carrier relationships and confirm if your enrollments qualify for subsidized communication support.
Check Your EligibilityFrequently Asked Questions
How much does this service cost? +
In most cases, nothing. Major carriers like Aflac, Colonial Life, Unum, and others provide technology subsidies that typically cover our entire communication service. We'll confirm eligibility during your demo call.
How quickly can you launch a campaign? +
Within 24 hours of receiving your employee roster and enrollment details. For urgent needs, we've launched campaigns same-day.
What format should the employee list be in? +
Any format works—Excel, CSV, Google Sheets, even a forwarded email. As long as we can extract names and contact information (email and/or phone), we can work with it.
Can we customize the messaging? +
Absolutely. We tailor all messaging to your specific enrollment, including employer branding, benefit highlights, and scheduling details. You'll review and approve before launch.
Is the SMS and email outreach compliant? +
Yes. All communications include proper opt-out mechanisms and comply with TCPA, CAN-SPAM, and other relevant regulations. Our platform is HIPAA-compliant for handling employee data.
See It In Action
Schedule a 20-minute demo to see how our communication platform can transform your enrollment outreach. We'll walk through a real campaign example tailored to your needs.
In This Demo
- • Live campaign walkthrough
- • Sample SMS and email sequences
- • Landing page and scheduling demo
- • Reporting and analytics overview
You'll receive a confirmation email with meeting details immediately after booking.
Let's Fill Your Calendar
Ready to see how automated employee outreach can boost your enrollment participation? Our team is here to help.
Phone: (213) 589-3591
Email: support@enrolltools.com
Web: www.enrolltools.com
Or call us directly at (213) 589-3591